Shredding: How Document Destruction Can Save Your Business


Shredding documents at the end of their lifecycle helps control storage costs, eliminates the risk of unauthorized access to your most sensitive documents and reduces the organization’s exposure in the case of a lawsuit.

Using a professional records management firm, like Southeastern Records Management, allows you to “set and forget” your document retention schedule. Every record you check into our facility is assigned a date for secured document destruction. We automatically destroy each document at the predetermined date and provide you with a Certificate of Destruction.

Outsourcing records management and document destruction can increase efficiency and protect your bottom-line

By outsourcing your records management, you can ensure increased efficiency by cutting the time your staff spends searching through files and pulling documents that are past their retention date. The savings earned in time, energy and equipment can then be focused on more critical tasks.

 Shredding prevents information from falling into the wrong hands, protecting your valuable data

Shredding prevents identity theft and information from falling into the hands of competitors. While shredding all documents makes good business sense, some sensitive records fall under stringent compliance laws and create liability risks and fines, if not properly handled.

These include but are not limited to:

Payroll Records

Engineering & Design Notes

Personnel Information

Sales Reports

Financial Statements

Medical Records

Tax Records

Customer Lists

New Product Proposals

A Certificate of Destruction provides assurance to your employee and client base, protecting your company’s integrity

Your customers and employees want the assurance that their personal information is protected. When you use our professional shredding services, you will receive a Certificate of Destruction every time your records are destroyed. This certificate provides proof that you have protected and destroyed sensitive documents according to local, state and federal compliance laws.

Every business, regardless of size or industry, should have policies and procedures in place to assure confidentiality of information when destroying sensitive documents. Outsourcing your records management and shredding needs can ensure that these procedures are followed. Shredding not only protects your customers and employees, but also protects your company’s reputation and exposure to legal liabilities.

If you do not have a companywide document destruction policy, we would be happy to help you set one up. For the security of your business and your personal information, working with a professional records manager, like Southeastern Records Management, can greatly decrease your risk and increase the efficiency of your organization.

To hear from some of our clients and take a virtual tour of our facility, please go to our home page here. To set up a time for a free consultation about your records management and document destruction program, please call us at (229) 241-8895.


Photo courtesy of Microsoft

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